The National Electrical Manufacturers Association (NEMA) represents over 300 electrical equipment and medical imaging manufacturers that make safe, reliable, and efficient products and systems. Together, our industries are responsible for 1.65 million American jobs and contribute more than $200 billion to the U.S. economy. NEMA serves the electroindustry and medical imaging industry by living our core values in every aspect of our work: respect, integrity, teamwork, and leadership.

The Human Resources (HR) Coordinator supports NEMA’s HR and Finance functions with particular focus on people processes, payroll administration, and HR Information System (HRIS) data maintenance. The HR Coordinator will administer integrated processes affecting the employee lifecycle, such as provisioning for new hires and departing employees, and supporting performance and compensation review cycles. The HR Coordinator carries out standard processes to contribute to the timely and accurate execution of payroll, regulatory reporting, and benefits administration. This position will also contribute to documentation of HR procedures and standards, with an emphasis on process improvements, automation, and digitization., Will participate in special projects across HR, Finance, and IT. The HR Coordinator must exercise professional maturity, maintain confidentiality, and commit to all aspects of data and systems security in order to safeguard sensitive and private information.

This position is a shared resource, reporting to the Chief Human Resources Officer with a dotted reporting line to the Chief Financial Officer. It is located at NEMA’s headquarters in Arlington, VA, and provides for a hybrid work schedule.  There are no regular travel requirements associated with this position.

Key Responsibilities

People Processes

• Help enhance all aspects of the employee experience at NEMA, supporting delivery of HR-related services for recruiting, employee engagement, development, retention, benefits, compensation, and performance management.
• Initiates standard processes in HRIS for new hires and departing employees, ensuring accurate and timely entry of data and compliance with federal and state regulations for final paychecks. Maintains standard HRIS processes and workflows and proposes / develops improved processes.

• Identifies and escalates issues for process improvements, including opportunities for enhancing quality of services, automation of processes, streamlining, and cost savings. 
• Support recruiting efforts by posting jobs internally and externally, scheduling candidates for phone screens and interviews
• Supports and contributes to diversity and inclusion initiatives, including compliance reporting and talent development initiatives.
• Learns and stays current on federal and state employment laws to assess impact on internal practices and compliance.
• Works with employees to address questions/issues relating to benefits, pay, HR practices and policies. Supports Employee Handbook updates and communications.
  

Payroll Support

• Ensures that changes to employee information are entered into HRIS accurately and timely for each payroll cycle, are recorded in a payroll change log and reconciled to any downstream benefits/pay related vendors (such as 401k).
• Supports Payroll administrator in processing each pay cycle, verifying data accuracy as needed as well as annual processes such as W-2 production / distribution.
• Provides confirming documentation of payroll-related transactions (such as 401(k) and Flexible Spending account contributions) to the Finance team.
• Monitors and coordinates processes for state and local quarterly and annual reporting requirements for State Unemployment Insurance, State Income tax withholding and related regulatory requirements.
• Tracks and resolves and/or escalates employees’ payroll-related questions.

HRIS Data Maintenance

• Adapts new system features, version updates/upgrades, becomes proficient practitioner/administrator in HRIS. Maintains digital employee files, establishes records capture process for new hires and dispositions terminated employee records. Audits files for compliance.
• Gathers data for regular reporting requirements, including for AAP / EEOC requirements and state. Helps configure, test and execute specific HRIS events such as Annual Benefits Open Enrollment and performance management.
• Administers and maintains I-9 documentation for new hires and stays current on employment verification compliance.
• Coordinate regular and routine updates of employee information with other departments, including intranet processes and lists
• Runs standard data reports to support ad hoc needs, uses MS Excel and/or other applications to manipulate, analyze and produce reports for special projects

Other Responsibilities

• Contribute to special projects and events for NEMA

Experience and Qualifications

The position requires attention to detail, organizational and analytical skills, customer service orientation, and a strong orientation to digitization and process improvement.

• Undergraduate degree in a business / HR related field is preferred
• Experience in payroll, accounting and/or HR related function required in lieu of degree
• Experience using ADP Workforce Now system or similar HRIS platform is a plus
• Experience that demonstrates attention to detail and strong organizational details required
• Past work or academic experience that demonstrates analytical skills and proficiency in data applications such as MS Excel required
• Highly effective written and verbal communication skills required
• Past experience in customer service-related job highly desirable
• Must be willing and able to embrace NEMA’s core values: Respect, Integrity, Teamwork and Leadership
• Must be proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint
• Professional certifications a plus, such as SHRM-CP or similar

 NEMA offers a competitive salary and excellent benefits package including paid holidays and personal time, flexible working hours, 401(k) plan, health/dental insurance, and partial pre-tax parking/Metro subsidy.  Interested individuals should apply directly to NEMA at:  NEMA CAREERS

The National Electrical Manufacturers Association (NEMA) represents nearly 325 electrical equipment and medical imaging manufacturers that make safe, reliable, and efficient products and systems serving major markets including the Built Environment, the Grid, Industrial, Core Electrical and Mobility. NEMA’s combined industries account for 360,000 American jobs in more than 7,000 facilities covering every state. These industries produce $106 billion in shipments and $36 billion in exports of electrical equipment and medical imaging technologies per year.

Headquartered in Arlington, Virginia, NEMA’s mission is to accelerate and create an environment in which the all-electric economy will thrive. NEMA employs approximately 75, to grow to 85 over the next year and an annual operating budget of approximately $24 million, expected to grow to $34 million over the same timeframe. The National Electrical Manufacturers Association engages in advocacy on public policy issues important to those industries, develops performance and other Standards in the electrical and medical imaging industries, and provides economic reports and analytical products to assist Member companies with business decisions. NEMA is an ANSI-accredited standards development organization.

The Director of Regulatory and Industry Affairs, Industrial Systems leads NEMA’s regulatory agency engagement and issue management relative to NEMA members with industrial application products and technologies, including industrial automation and motors. The Director engages with agency officials at the Department of Energy, the  Environmental Protection Agency, and other relevant federal and state agencies on rulemakings and other programs of interest to NEMA members. The Director leads teams of members to develop positions and strategies that advance member interests. The Director also works with NEMA members to develop strategies to advance NEMA members interests in the Industrial space, by bringing to bear other NEMA competencies such as federal and state legislative affairs, internal and external communications, standards development and market insights.

The position reports to the Senior Vice President, Regulatory and Legal Affairs. NEMA delivers values to members using a matrixed, multi-faceted model, supported and facilitated by the Director.

The position is located in Arlington, Virginia, allows for a hybrid work schedule, and may include up to 30 percent time on travel, including both domestic and international.

Key Responsibilities

• Oversees NEMA’s engagement with regulatory agencies of jurisdiction in the Industrial space, including DOE, EPA, and relevant state agencies, among others. Maintains constructive working relationships with senior officials within relevant agencies. Oversees member committees and teams on relevant regulatory engagements.
  
• Coordinates closely with staff in NEMA Technical and Public Affairs Departments to advance NEMA’s policy positions and desired regulatory outcomes.
  
• Contributes to and leads Industrial-related aspects of NEMA’s priority issue Campaigns: Supply Chain; and the Energy Transition.
  
• Serve as subject matter expert on industrial systems and products for internal and external audiences. Build NEMA reputation, capabilities, services, and value for NEMA members with industrial systems applications.
  
• Coordinates with the NEMA Membership Department to provide excellent customer service to retain existing members, while seeking opportunities for to grow NEMA’s membership and the industry’s profile in the industrial space.
  
• Develop constructive, respectful and effective relationships with governmental and non-governmental stakeholders, both domestic and international, to deliver value-add strategies.
• Represent NEMA publicly, presenting at conferences, and serving on committees to advance NEMA objectives.

Experience and Qualifications

• Undergraduate degree required; advanced/technical degree a plus
• Ten or more years full-time experience in related field(s)
• Deep knowledge of existing and emerging industrial technologies desired
• Demonstrated results-oriented team leadership
• Past experience analyzing, influencing, implementing, or adapting regulatory issues affecting industrial technologies preferred
• Excellent program management abilities including strong planning, time management, and budgeting skills
• Ability to clearly and persuasively write and speak with executive presence
• Ability to resolve conflicts quickly, fairly, and diplomatically
• Motivated to seek new challenges with a creative and learning mindset
• Proficient in Microsoft Office Suite; experience using online collaboration and communication software (e.g., SharePoint, Teams) a plus

NEMA offers a competitive salary and excellent benefits package including paid holidays and personal time, flexible working hours, 401(k) plan, health/dental insurance, and partial pre-tax parking/Metro subsidy.

Interested individuals should apply directly to NEMA at:   NEMA CAREERS

EOE/M/F/V/D.