The National Electrical Manufacturers Association (NEMA) is the leading organization representing the electroindustry. NEMA provides policy leadership, advocacy, market intelligence, and standards for the industry.

The Senior Administrative Assistant will provide administrative support to assigned members of NEMA’s executive team and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the following NEMA Management Team members (Chief Financial Officer, Sr Vice President, Public Affairs and Sr Vice President, Regulatory and Legal Affairs). This role requires a combination of analytical, organizational, communications, and problem-solving skills, as well as an innate ability to balance multiple priorities.

The Senior Administrative Assistant position is a non-exempt position reporting to the Chief Financial Officer and is located at NEMA headquarters in Arlington, VA. This position is hybrid, with a requirement of three days per week in person at the NEMA headquarters office.

Key Responsibilities:

1. Executive Support for assigned Management Team members:
   • Manage and maintain the Management Team members’ calendars, including scheduling meetings, coordinating travel, and handling logistics to ensure effective use of time and impact.
   • Proactively identify issues and prepare briefing materials, presentations, and reports for executive meetings.
   • Manage expense reports, contracts and related invoices
   • Assist Executive Assistant with special projects and initiatives as assigned
   • Works with other administrative staff to ensure coverage for all executives within the NEMA Management Team as needed
   • Oversee administrative workflows, recommend process improvements, and lead special initiatives or project-based assignments with minimal oversight.
   • Manage confidential information with discretion
2.  Support for Finance and IT Division:
   • Schedule and coordinate Finance and IT project meetings and status updates. This includes meetings with the auditors, IT partner vendor (CEI) and Finance partner vendor (CBIZ)
   • Provides support for the billing/invoice process
   • Provide organizational training for expense reporting in Concur
   • Organize division and department meetings, prepare agendas and take minutes and help ensure that follow-up items, action plans and deliverables are completed on time.
   • Assist with NEMA Board and Finance and Audit Committee materials
   • Assists with internal communications and announcements (such as month-end and year-end calendar)
   • Assist with maintaining SharePoint filing system for both Finance and IT
3. Support for Legal and Regulatory Affairs Division:
   • Assist in planning, scheduling, and preparing for Leadership Committee meetings for each of NEMA’s four end-market Sectors
   • Assist in planning, scheduling, and preparing internal staff training sessions.
   • Assist with preparing materials for NEMA Board meetings and Nominating and Membership Committee meetings.
   • Coordinate with the Paralegal as needed on tasks including regulatory tracking, corporate filings, and updates to the customer relationship management system
4. Support for Public Affairs and Communications Division:
   • Coordinate with the Paralegal as needed on tasks including regulatory tracking, corporate filings, and updates to the customer relationship management system
   • Assist in planning, scheduling, and preparing external speaking engagements, public profile opportunities, and other communications events.
   • Assist in planning, scheduling, and preparing for PAC events and PAC communications.

Experience and Qualifications:

• High school degree required, bachelor's degree a plus
• 3-5 years of experience supporting C-Level Executives experience preferred
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, NEMA members, and other external partners
• Past experience supporting C-suite executives for Board of Governors/Directors interactions, including meeting preparation as well as meeting administration preferred
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Power Point), Adobe Acrobat
• Strong business acumen and analytical mindset, demonstrating highly effective problem-solving skills
• Highly resourceful team player, with ability to also be extremely effective taking initiative and acting independently to move priorities forward. Understands how to manage multiple priorities.
• Positive outlook and team player who demonstrates professional presence in all settings. Carries out responsibilities in a manner consistent with NEMA’s core values: respect, integrity, teamwork, and leadership.

NEMA offers a competitive salary and excellent benefits package including paid holidays and personal time, flexible working hours, 401(k) plan, health/dental insurance, and partial pre-tax parking/Metro subsidy.

Veterans are encouraged to apply. EOE/M/F/V/D.

About the Electrical Safety Foundation International

The Electrical Safety Foundation International (ESFI) is the premier 501(C)(3) non-profit organization dedicated exclusively to reducing electrical deaths, injuries, and fires through public education and outreach and by being the trusted voice on electrical safety.

Position Summary

We are seeking a strategic and results-driven Manager of Fundraising and Partnership Development to lead fundraising initiatives, cultivate donor relationships, and grow our donor and partner base to support our mission. This role is ideal for a dynamic professional with a strong background in nonprofit development, donor engagement and partnership expansion.

Responsibilities

Fundraising & Donor Relations

• Develop and implement a comprehensive fundraising strategy to meet annual revenue goals
• Cultivate and steward relationships with individual donors, foundations, other non-profits, and corporate partners
• Plan and execute fundraising campaigns and donor engagement activities, and help create a strategy for future event

Partnership Development and Donor Base Growth

• Research and identify partnership opportunities with like-minded non-profits, private foundations, and other organizations, that may also lead to program support
• Investigate opportunities for private grant awards

Development Operations

• Establish and maintain donor database and ensure accurate tracking of contributions, pledge payments, and donor communications
• Collaborate with finance, communications, and programs colleagues to align fundraising goals with organizational needs
• Analyze fundraising performance and prepare regular reports for leadership and board members

Qualifications

• Bachelor’s degree
• Minimum five years of experience in nonprofit development/fundraising
• Proven success in broadening donor base and cultivating donor and partner relationships
• Excellent written and verbal communication skills
• Ability to work both collaboratively and independently
• Proficiency in CRM/donor management software and Microsoft Office Suite
• Strong organizational skills and attention to detail

Preferred Attributes

· Passion for the organization’s mission and values

· Ability to work independently and collaboratively in a fast-paced environment

· Creative thinker with a strategic mindset

ESFI offers a competitive salary and benefits along with a hybrid work schedule.

The National Electrical Manufacturers Association (NEMA) represents over 300 electrical equipment and medical imaging manufacturers that make safe, reliable, and efficient products and systems. Together, our members contribute 1% of U.S. GDP and directly provide nearly 460,000 American jobs, contributing more than $250 billion to the U.S. economy. NEMA serves its members by living our core values in every aspect of our work: respect, integrity, teamwork, and leadership.

The Senior Assistant & Coordinator, Technical Affairs provides administrative support to the Senior Vice President, Technical Affairs and coordinates the activities of the NEMA Technical Affairs Department.

The position is non-exempt and reports to the Senior Vice President, Technical Affairs and is located in Arlington, Virginia. The position allows for a hybrid work schedule with a minimum of 3 days in-office required.

Key Responsibilities

Executive Support

• Manage the calendar, scheduling, travel, and expenses of the Senior Vice President, Technical Affairs, ensuring optimal use of time and prioritization of commitments
• Monitor and maintain the SVP’s to-do list; proactively follow up on tasks, deadlines, and action items
• Organize internal and external meetings, including preparing briefing materials, agendas, and follow-up documentation
• Screen and prioritize phone calls, meeting requests, and other correspondence, exercising sound judgment and discretion
• Assist in drafting, editing, formatting, and proofreading correspondence and documents, often seen by high-level executives and NEMA members
• Maintain confidentiality and professionalism while handling sensitive matters
• Organize and maintain files, databases, and department information systems, ensuring accessibility and version control
• Think ahead to anticipate the SVP’s needs and offer timely support that contributes to the department’s overall efficiency

Department Coordination

• Coordinate multiple departmental projects, tracking timelines, deliverables, and dependencies, while promoting effective cross-team workflows
• Maintain accurate records across shared drives and document repositories, including technical documentation, contracts, and internal communications
• Support team-wide functions such as coordinating team meetings, newsletter preparation, internal and external communications, and other special projects
• Coordinate with other departments—including Public Affairs, Regulatory, Membership, Accounting, Business Intelligence, and HR—to ensure consistent and timely execution of departmental initiatives
• Process and track contracts, invoices, and related administrative documents in collaboration with the Accounting and Legal teams, including for the NEMA Latin America office

Event and Meeting Coordination & Support

• Plan and support logistics for internal meetings, technical committee meetings, forums, and industry events in collaboration with the Manager, Meetings & Events; this includes coordinating hotel blocks, room reservations, catering, A/V, room setup, and virtual platform support
• Coordinate meeting invitations, registration, attendance tracking, and distribution of materials
• Record and distribute meeting agendas, minutes, action items, and post-event reports when needed
• Assist with on-site logistics for key events such as the NEMA Standards Summit and technical forums
• Serve as a reliable point of contact for stakeholders engaging with the Technical Affairs department, ensuring professional and seamless experiences
  

Experience and Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• Five or more years of administrative experience
• Ability to think two steps ahead and solve problems before they arise
• Proven track record of proactive calendar and task management for senior leadership
• Strong organizational skills with the ability to manage multiple projects concurrently; knowledge of project management tools (e.g., Gantt charts) a plus
• Excellent interpersonal and communication skills; experience working with high-level executives
• Ability to work independently and manage multiple projects against demanding timelines
• Knowledge of MS Office (Outlook, Teams, Word, Excel, SharePoint, Planner) and strong internet research skills
  

NEMA offers a competitive salary and excellent benefits package including paid holidays and personal time, flexible working hours, 401(k) plan, health and dental insurance, and partial pre-tax parking/Metro subsidy. Veterans are encouraged to apply. EOE/M/F/V/D.

Interested candidates should apply at NEMA CAREERS